Receptionist/Marketing Assistant Apprentice

 

A construction company are looking for an Apprentice to provide administrative support to the office and help to maintain the online presence of the company.

 

Front of House

  • Meeting & greeting visitors to the office in a pleasant and professional manner.
  • Recording visitorís entry and exit in the visitor book.
  • Switchboard duties - answer all incoming calls; filtering, transferring and sending accurate messages when necessary.
  • Fielding company email enquiries.
  • Receiving and distributing deliveries.
  • Inputting and updating the daily whereabouts spreadsheet detailing staff locations. Document to be kept up to date regularly as this document is used as a Fire Register in the case of an emergency.
  • Preparing meeting rooms for use ensuring all refreshment areas are stocked and replenished.
  • Delivering refreshments to meetings rooms on request or by preparing in advance.
  • Using MS Outlook effectively to book meeting rooms as and when requested. To frequently check booking diary to ensure double bookings and booking errors are avoided.
  • Ordering online the weekly fruit shopping and distributing throughout the building during the week.
  • To undertake a stock check of general office consumables including tea, coffee, toilet rolls etc.

 

Marketing Administration

  • Input and upkeep the case study matrix with project build information.
  • Prepare company staff CVs for tender submission.
  • Assist in liaising with photographer to organise project progress and completion images.
  • To assist PA with general marketing administration tasks.

 

General Administration

  • To support PA with general administration duties including booking travel and hotels as and when required.
  • To provide cover for PA during any periods of absence.
  • To support Contracts Administrator with general administration duties as and when required.
  • Inputting onto the company bespoke database to record unapproved sub-contractors upon receiving an introductory email.
  • Weekly and monthly collection of site staff movements for financial purposes.
  • Undertake any other duties commensurate with the nature of the post.

 


Skills/Competencies

  • Excellent IT Skills, including MS Office, Excel, Word, Outlook, Union Square and iAuditor.
  • Good communication verbal and written, including producing letters and Reports accurately and to a professional standard.
  • Excellent organisation, time management and planning ahead

 

 

Experience Required

  • Proven experience of working within an Administrative role
  • Previous experience of working as part of a team
  • Previous customer facing experience will be beneficial

 

Special attributes

  • Able to use own initiative and if unsure ask the question for clarity.
  • Ability to work to meet demanding deadlines, flexible and adaptable to changing priorities.
  • Proactive work ethic to help and support others
  • Work with minimal supervision
  • Good Team Player

 

Quick View

 

Overview

 
A construction company are looking for an Apprentice to provide administrative support to the office and help to maintain the online presence of the company
 

Location

 
HU13 9PB
 

Framework

 
Business Administration/Social Media for Business
 

Reference Number

 
1059