Office Apprentice

 

This employer is a family owned business with over 40 years' of experience building high quality new homes in Hull, East Yorkshire and Lincolnshire. They are looking for an Office Apprentice to add to their team.

 

The role will consist of;

  • Ensure a smooth running off the office with guidance from the Office Administrator such as:-
    • Replenish paper stock and fill printers
    • Ensure all kitchen areas are clean and tidy at all times
    • Replenish coffee, tea, milk and sugar & juice
    • Stock toilets with toilet roll
    • Replenish the Reception area often including cups, glasses and refreshments
    • Stationary stock check
    • Place stationary orders as and when needed
    • Place food shopping order weekly
    • Place coffee orders
    • Communicate with milk supplier when necessary
    • Makro stock check when needed
    • Ensure filing is up to date
    • Keep the filing area tidy at all times
    • File the necessary documents on Therefore
    • Set up new plot files before a site commences
    • Archive old plot files when necessary
    • Ensure the post is franked and ready on time for collection
    • Keep the General Office tidy at all times
    • Clean the Reception coffee machine weekly
    • Ensure Reception coffee machine is replenished
  • Reception cover when needed – breaks, holidays and sickness
  • Collate and send out Weekly Management Minutes
  • File and send out electrical packs to the relevant Site Managers
  • Send out Time Sheets on a monthly basis to all sites
  • Prepare any stationary requests from site
  • Assist all departments as necessary such as filing/photocopying/admin
  • Assist with admin work
  • Assist other staff members when needed
  • Place food order weekly for Selections Customers
  • Place food orders for any meetings that require catering
  • Set up the Board Room as necessary and clear once meetings are finished
  • Ensure the Board Room is tidy at all times
  • Assist Office Administrator when needed
  • Cover some aspects of Office Administrator role during holidays/sickness
  • Assist PA when needed

 

KEY SKILLS

Confident at using all aspects of Microsoft office/team worker/good organisational skills/fast learner/proactive/can use own initiative/respond positively to requests/can work to deadlines/approachable.



PERSON SPECIFICATION

  • Suggest and implement new ideas and methods and continue to seek ways of improving and contributing to the Company’s objectives
  • Ensure familiarity with the Health, Safety and Environmental Policy
  • Compliance with company policies and procedures as detailed in the Employee Handbook
  • Identify the need for improved office procedures
  • Punctual
  • Ability to work to deadlines
  • Can use own initiative
  • Proactive
  • Good organisational skills

 

Quick View

 

Overview

 
This employer is a family owned business with over 40 years' of experience building high quality new homes in Hull, East Yorkshire and Lincolnshire. They are looking for an Office Apprentice to add to their team
 

Location

 
HU13 0DH
 

Framework

 
Business Administration
 

Reference Number

 
999